Funding Allocation Summary: $1,000,000,000

 

Description:

The Puerto Rico Department of Housing (PRDOH) is pleased to announce the launch of the Non-Federal Match Program (NFMP). The NFMP which uses Community Development Block Grant – Disaster Recovery (CDBG-DR) to assist municipalities, government agencies, and private nonprofit organizations in rebuilding their communities after Hurricanes Irma and María.

Federal grant programs serve as the primary source of funding that disaster-affected communities use to rebuild their public facilities and infrastructure. Although the funds are vital to recovery on the Island, they come with a cost share “match” requirement of up to 25% of a project’s value. The NFMP provides a separate grant to meet this cost share requirement and free up funds that would otherwise be needed to pay the match.

The NFMP consists of three sub-programs:

  • FEMA Public Assistance (PA) Match
  • FEMA Individual Assistance (IA) Match
  • FEMA Hazard Mitigation Grant Program (HMGP) Global Match.

GUIDELINES

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Program Guidelines--Posted 09/11/2019Download 
Cross Cutting GuidelinesDownload 
    Infographic
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    PRDOH continues to assess additional federal funding sources and unmet needs and may establish additional sub-programs to match other federal grants.

    The IA Match sub-program provides funds to meet the Government of Puerto Rico’s cost share obligation for the FEMA Temporary Shelter Assistance (TSA) Program, which funded lodging for disaster survivors who were displaced from their homes as a result of the hurricanes.

    PRDOH is administering the NFMP in coordination with the Puerto Rico Central Office for Recovery, Reconstruction, and Resilien ce (COR3), with an initial focus on working with applicants to ensure they meet their FEMA PA cost share requirements. Both agencies have signed an Interagency Agreement to ease the expense review and reimbursement process.

    Costs paid under the PA Match Program must be eligible according to both FEMA and CDBG-DR grant requirements and supported by documentation. In some cases, PRDOH may request additional documentation beyond what has been required by FEMA, which will be requested by the NFMP team.

    CDBG-DR funds also include additional contracting and programmatic requirements. All program participants must enter into Subrecipient Agreements with PRDOH prior to receiving any match payments. PRDOH will provide Technical Assistance to each program participant to explain how to comply with these requirements. PRDOH procurement staff will also provide ongoing Technical Assistance to all program participants who contract for permanent recovery projects.

    Should you have any questions or comments, or require any additional information regarding the Non-Federal Match Program (NFMP), feel free to send any requests via electronic mail at:
    infrastructureCDBG@vivienda.pr.gov.

    Steps

    PROJECT PRE-EVALUATION STEP 2

    The Non-Federal Match Program (NFMP) Project Pre-Evaluation will allow eligible entities to submit projects for consideration for match payment. Only projects resulting from Hurricanes Irma and Maria, disaster declaration numbers DR-4336 and 4339, will be accepted by the Puerto Rico Department of Housing (PRDOH) for preliminary consideration for CDBG-DR Non-Federal Match. Projects submitted must be associated with an obligated PW under the FEMA Public Assistance (PA) Program. Only eligible entities that have completed the Participation Form and have participated in the Program presentations will be able to submit packages for Pre-Evaluation. You should receive your account information via an email from the Program.

    FAQs about Non-Federal Match Program

    All work must have been previously included in a PW under the FEMA Public Assistance Program and properly approved by FEMA/COR3. Additionally, reimbursement payment related to a match can only be provided if the work is determined eligible by CDBG-DR and HUD programmatic requirements, according to the Program evaluation. If a portion of work is determined to be un-reimbursable by COR3 then reimbursement of work cannot be paid for by CDGB-DR.

    Yes. All procurement and contracting processes performed must fully comply with the PRDOH Procurement Manual and Contractual Requirements for CDBG-DR. PRDOH must review and approve each RFP and invitation for bids for which the entity seeks to receive matching funds through the Program.

    The NFMP reimbursement is based on and limited to funding CDBG-DR and FEMA eligible costs. All procurements must comply with the PRDOH Procurement Manual and Contractual Requirement for CDBG-DR, including Davis Bacon, Section 3, and M/WBE requirements. PRDOH Procurement staff must review all procurements for compliance.

    No, the NFMP has adopted the FEMA REC (“Record of Environmental Consideration”) as the methodology for proving compliance with environmental requirements. The subrecipient should have already performed this as a requirement of the FEMA PA program.

    The match is not automatic. PRDOH must review all expenses for eligibility under CDBG-DR before making a match payment. The entity or Municipality must initially present a Participation Form provided by the Program and then send the list of projects (PWs) for which it is interested that the program considers for matching funds. Once these initial steps are completed, a Subrecipient Agreement (SRA) will be formalized so that the program can evaluate all the documented required to ensure compliance with CDBG-DR. Most of the necessary information will be accessed by the Program directly from the COR3/FEMA data base. If additional information is required, the Program will contact the Subrecipient directly requesting it.

    The certification of funds is received through the execution process of the Subrecipient Agreement (SRA) between the Puerto Rico Department of Housing and the Entity or Municipality. However, the Subrecipient is responsible for following all the compliance processes with the CDBG-DR requirements, as stipulated in the SRA in order to receive the corresponding match of funds.